The regular monthly meeting was called to order on Monday evening, May 8, 2023 at 7:00 p.m. by Mayor Larry Dodds.
Trustees present were:
Rick Norton - Aye
David Rathke - Aye
Janice Edwards - Aye
Carol Stephenson - Aye
Charles Morefield - Aye
Vincent Beck - Aye
Also present were Superintendent of Maintenance Josh Hereford, Assistant Superintendent of Maintenance Nick Sandage and Village Treasurer Connie Gossmeyer. Police Chief Ritchie Cooper was absent.
Mayor Larry Dodds announced the results of the most recent election. David Rathke, Janice Edwards and Vincent Beck were re-elected for a full four-year term. Rick Norton and Carol Stephenson were re-elected for a two-year term.
Mayor Larry Dodds announced he would like to appoint Charles Morefield to the Village of Colfax Board of Trustees for a two-year term.
Trustee Rick Norton made the motion to appoint Charles Morefield to the Village of Colfax Board of Trustees for a two-year term. Trustee Vincent Beck seconded the motion. Vote: Rick Norton-Aye, David Rathke-Aye, Janice Edwards-Aye, Carol Stephenson-Aye, Vincent Beck-Aye. Motion carried.
The Oath of Office was read by all six Trustees for the Village of Colfax Board of Trustees.
Trustee Vincent Beck made a motion to approve the closure of Fiscal Year 2022-2023. Trustee Carol Stephenson seconded the motion. Vote: Rick Norton-Aye, David Rathke-Aye, Janice Edwards-Aye, Carol Stephenson-Aye, Charles Morefield-Aye, Vincent Beck-Aye. Motion carried.
Trustee Vincent Beck made a motion to approve the opening of Fiscal Year 2023-2024. Trustee Charles Morefield seconded the motion. Vote: Rick Norton-Aye, David Rathke-Aye, Janice Edwards-Aye, Carol Stephenson-Aye, Charles Morefield-Aye, Vincent Beck-Aye. Motion carried.
Trustee Janice Edwards made a motion to dispense with the reading of the minutes and approve as presented. Trustee David Rathke seconded the motion. Vote: Rick Norton-Aye, David Rathke-Aye, Janice Edwards-Aye, Carol Stephenson-Aye, Charles Morefield-Aye, Vincent Beck-Aye. Motion carried.
Village Treasurer Connie Gossmeyer gave the Treasurer’s Report for the month of April 2023.
Beginning Balance $451,027.32
Ending Balance $437,858.82
Decrease for the month of April 2023 $ 13,168.50
Trustee Rick Norton made a motion to approve the Treasurer’s Report for the month of April 2023. Trustee David Rathke seconded the motion. Vote: Rick Norton-Aye, David Rathke-Aye, Janice Edwards-Aye, Carol Stephenson-Aye, Charles Morefield-Aye, Vincent Beck-Aye. Motion carried.
Trustee David Rathke made a motion to pay the bills as presented. Trustee Janice Edwards seconded the motion. Vote: Rick Norton-Aye, David Rathke-Aye, Janice Edwards-Aye, Carol Stephenson-Aye, Charles Morefield-Aye, Vincent Beck-Aye. Motion carried.
Trustee David Rathke made a motion to approve the closure of the Motor Fuel Tax Funds for Fiscal Year 2022-2023. Trustee Rick Norton seconded the motion. Vote: Rick Norton-Aye, David Rathke-Aye, Janice Edwards-Aye, Carol Stephenson-Aye, Charles Morefield-Aye, Vincent Beck-Aye. Motion carried.
Trustee Vincent Beck made a motion to approve the opening of the Motor Fuel Tax Funds Account for Fiscal Year 2023-2024. Trustee Carol Stephenson seconded the motion. Vote: Rick Norton-Aye, David Rathke-Aye, Janice Edwards-Aye, Carol Stephenson-Aye, Charles Morefield-Aye, Vincent Beck-Aye. Motion carried.
Trustee Rick Norton made a motion to approve the 2023-2024 Position Appointments as listed. Trustee Carol Stephenson seconded the motion. Vote: Rick Norton-Aye, David Rathke-Aye, Janice Edwards-Aye, Carol Stephenson-Aye, Charles Morefield-Aye, Vincent Beck-Aye. Motion carried.
Trustee Vincent Beck made a motion to approve the Village Board of Trustees Standing Committee Appointments as listed. Trustee David Rathke seconded the motion. Vote: Rick Norton-Aye, David Rathke-Aye, Janice Edwards-Aye, Carol Stephenson-Aye, Charles Morefield-Aye, Vincent Beck-Aye. Motion carried.
Public Comments-Items on the agenda.
There were no public comments.
Special Reports
Police Chief Ritchie Cooper was absent. Mayor Dodds reported that the March and April 2023 Police Reports are in your folders for review.
Superintendent Joshua Hereford gave the first special report. Josh reports that Nick and himself attended the required spraying training and took the test. Both Josh and Nick passed their tests and are now licensed to spray for mosquitos for the next three years.
Mayor Dodds reports the Animal Control/Zoning Report is in your folders for review.
Mayor Dodds reports the EMA Report is in your folders for review.
Final special report was given by Mayor Larry Dodds. Included in the written report was a list of the monthly revenue. Mayor Dodds reports that the Good Ole Days will be returning to Colfax this summer on August 4-5, 2023. Mayor Dodds reports the purchaser of the six acres just south of the village limits has reached out to him regarding annexation into the Village of Colfax. More to come at a later date when the purchase is complete.
Finance and Audit Committee Chairman, David Rathke, has nothing to report at this time.
Police and Liquor Committee Chairman, Carol Stephenson, has nothing to report at this time.
Water and Sewer Committee Chairman, Charles Morefield, has nothing to report at this time.
Streets and Lights Committee Chairman, Rick Norton, reports a committee meeting was held prior to tonight’s Board of Trustee Meeting to review the Summer of 2023 Street and Alley Projects.
Maintenance Equipment and Vehicle Committee Chairman, Vincent Beck, has nothing to report at this time.
The only item of Old Business was the approval of the street patching, alley preparation and resurfacing projects for the Summer of 2023.
Trustee Rick Norton made a motion to approve the street patching, alley preparation and resurfacing projects for the Summer of 2023. Trustee David Rathke seconded the motion. Vote: Rick Norton-Aye, David Rathke-Aye, Janice Edwards-Aye, Carol Stephenson-Aye, Charles Morefield-Aye, Vincent Beck-Aye. Motion carried.
First item on New Business was the approval of submission of the Resolution of Maintenance Under the Illinois Highway Code for Fiscal Year 2023-2024.
Trustee Janice Edwards made a motion to approve the submission of the Resolution of Maintenance Under the Illinois Highway Code for Fiscal Year 2023-2024. Trustee Carol Stephenson seconded the motion. Vote: Rick Norton-Aye, David Rathke-Aye, Janice Edwards-Aye, Carol Stephenson-Aye, Charles Morefield-Aye, Vincent Beck-Aye. Motion carried.
Next item was the consideration of Ordinance No. 2023-02, An Ordinance Amending Chapter 12 of the Municipal code of the Village of Colfax, McLean County, Illinois Regarding Garbage and Refuse. Mayor Dodds asked the Board to review the changes to the ordinance as this item will be on next months agenda for approval.
Next item on the agenda was the approval of the sponsorship of the “Zoo Lady” at the Colfax Good Ole Days by the Village of Colfax.
Trustee Vincent Beck made a motion to approve the sponsorship of the “Zoo Lady” at the Colfax Good Ole Days. Trustee Janice Edwards seconded the motion. Vote: Rick Norton-Aye, David Rathke-Aye, Janice Edwards-Aye, Carol Stephenson-Aye, Charles Morefield-Aye, Vincent Beck-Aye. Motion carried.
Next item on the agenda was the approval of Beitz Trucking to complete the demolition of 305 E. Cooper Street for $2,000 with the Village providing the dumpsters.
Trustee Rick Norton made a motion to approve Beitz Trucking to complete the demolition of 305 E. Cooper Street for $2,000 with the Village providing the dumpsters. Trustee David Rathke seconded the motion. Vote: Rick Norton-Aye, David Rathke-Aye, Janice Edwards-Aye, Carol Stephenson-Aye, Charles Morefield-Aye, Vincent Beck-Aye. Motion carried.
Next item on the agenda was the approval of the engineering contract with Farnsworth Group to develop bid specifications for Cleaning and Televising the sanitary sewers and manhole inspections for the Village of Colfax.
Trustee Vincent Beck made a motion to approve the engineering contract with Farnsworth Group to develop bid specifications for Cleaning and Televising the sanitary sewers and manhole inspections for the Village of Colfax. Trustee Janice Edwards seconded the motion. Vote: Rick Norton-Aye, David Rathke-Aye, Janice Edwards-Aye, Carol Stephenson-Aye, Charles Morefield-Aye, Vincent Beck-Aye. Motion carried.
Final item of New Business was authorizing an expenditure of up to $5,000 for pursuing legal options by the Mclean County Mayors Association to oppose the efforts of the Central Illinois Regional Airport Authority to include taxing rural areas outside of Bloomington/Normal jurisdiction.
Trustee Charles Morefield made a motion to authorize an expenditure of up to 5,000 for pursuing legal options by the Mclean County Mayors Association to oppose the efforts of the Central Illinois Regional Airport Authority to include taxing rural areas outside of Bloomington/Normal jurisdiction. Trustee Vincent Beck seconded the motion. 5,000 for pursuing legal options by the Mclean County Mayors Association to oppose the efforts of the Central Illinois Regional Airport Authority to include taxing rural areas outside of Bloomington/Normal jurisdiction.
Public Comments-Items not on the agenda.
There were no public comments.
Trustee David Rathke made a motion to adjourn. Trustee Rick Norton seconded the motion. 5,000 for pursuing legal options by the Mclean County Mayors Association to oppose the efforts of the Central Illinois Regional Airport Authority to include taxing rural areas outside of Bloomington/Normal jurisdiction.
Meeting adjourned at 8:26 p.m.
Respectfully submitted,
Portia Vandegraft
Village Clerk