Back To Board Minutes Listing July 2022 Board Meeting Minutes | Tuesday, August 9, 2022
The regular monthly meeting was called to order on Tuesday evening, July 5, 2022 at 7:00 p.m. by Mayor Larry Dodds.

Trustees present were:
Charles Morefield - Aye
David Rathke - Aye
Benjamin Thackeray - Aye
Carol Stephenson - Aye
Janice Edwards - Aye
Vincent Beck - Aye

Also present were Superintendent Josh Hereford; Village Treasurer Connie Gossemeyer; Police Chief Ritchie Cooper.

Trustee David Rathke made a motion to dispense with the reading of the minutes and approve as presented. Trustee Benjamin Thackeray seconded the motion. Vote: Charles Morefield-Aye, David Rathke-Aye, Benjamin Thackeray-Aye, Carol Stephenson-Aye, Janice Edwards-Aye, Vincent Beck-Aye. Motion carried.

Village Treasurer Connie Gossemeyer have the Treasurer’s Report for the month of June 2022.

Beginning Balance $496,947.91
Ending Balance $529,228.34
Increase for the month of June 2022 $ 32,280.43

Trustee Charles Morefield made a motion to approve the Treasurer’s Report for the month of June 2022. Trustee David Rathke seconded the motion. Vote: Charles Morefield-Aye, David Rathke-Aye, Benjamin Thackeray-Aye, Carol Stephenson-Aye, Janice Edwards-Aye, Vincent Beck-Aye. Motion carried.

Trustee Benjamin Thackeray made a motion to pay the bills as presented. Trustee Janice Edwards seconded the motion. Vote: Charles Morefield-Aye, David Rathke-Aye, Benjamin Thackeray-Aye, Carol Stephenson-Aye, Janice Edwards-Aye, Vincent Beck-Aye. Motion carried.

Public comments-Items on the agenda.

There were no public comments.

First special report was given by Police Chief Ritchie Cooper. Ritchie reports he does not have a written report tonight due to lack of information from the county before tonight’s meeting. Ritchie reports on July 18, 2022 a open forum will be held at Ridgeview CUSD #19 to discuss the idea of having a school resource officer (SRO).

Next special report was given by Superintendent of Maintenance Joshua Hereford. Josh reports the maintenance department continued picking up brush. There was a water line leak at the water plant which was fixed. A chemical pump at the water plant malfunctioned as well and was repaired. Josh reports the maintenance department purchased a trailer. Josh reports they used the sludge pump at the sewer plant to remove the sludge in the lagoons. Josh and Nick performed town wide hydrant flushing.

Mayor Larry Dodds reports there is an Animal Control/Zoning Report in your folders for review.

Mayor Larry Dodds reports there is an EMA Report in your folders for review.

Final special report was given by Mayor Larry Dodds. The Village of Colfax has received 2 tax distributions from McLean County in June. The Village of Colfax Citizen of the Year Awards bids were announced and published in the Ridgeview Review. The bids for the street resurfacing project were released on June 16, 2022 and a bid opening was held on June 30, 2022. Only one bid was received.

Finance and Audit Committee Chairman, David Rathke, has nothing to report at this time.

Police and Liquor Committee Chairman, Carol Stephenson, has nothing to report at this time.

Water and Sewer Committee Chairman, Charles Morefield, has nothing to report at this time.

Streets and Lights Committee Chairman, Benjamin Thackeray, has nothing to report at this time.

Maintenance Equipment and Vehicle Committee Chairman, Vincent Beck, has nothing to report at this time.

First item of old business was the approval to accept the proposal to furnish the materials and approval of award to McLean County Asphalt for the Summer of 2022 street resurfacing project in the amount of $53,337.00.

Trustee Benjamin Thackeray made a motion to accept the proposal to furnish the materials and approval of award to McLean County Asphalt for the Summer of 2022 street resurfacing project in the amount of $53,337.00. Trustee Vincent Beck seconded the motion. Vote: Charles Morefield-Aye, David Rathke-Aye, Benjamin Thackeray-Aye, Carol Stephenson-Aye, Janice Edwards-Aye, Vincent Beck-Aye. Motion carried.

First item on new business was the discussion regarding establishing fees associated with registration of video gaming terminals. After much discussion the Board of Trustees decided to go move forward with establishing a fee for video gaming terminals at this time.

Next on the agenda was the Approval of Ordinance No. 2022-06, An Ordinance Authorizing An Intergovernmental Agreement By and Between the Municipalities of McLean County for Mutual Aid.

Trustees Carol Stephenson made a motion to approve Ordinance No. 2022-06, An Ordinance Authorizing An Intergovernmental Agreement By and Between the Municipalities of McLean County for Mutual Aid. Trustee Benjamin Thackeray seconded the motion. Vote: Charles Morefield-Aye, David Rathke-Aye, Benjamin Thackeray-Aye, Carol Stephenson-Aye, Janice Edwards-Aye, Vincent Beck-Aye. Motion carried.

Next on the agenda was the discussion of the McLean County ARPA agreement with attachments A & B in order to receive the distributions of funds received by McLean County via the American Rescue Plan Act. This agreement will be on the agenda in August for approval.

Public comments-Items not on the agenda.
There were no public comments.

Trustee David Rathke made a motion to adjourn. Trustee Benjamin Thackeray seconded the motion. Vote: Charles Morefield-Aye, David Rathke-Aye, Benjamin Thackeray-Aye, Carol Stephenson-Aye, Janice Edwards-Aye, Vincent Beck-Aye. Motion carried.

Meeting adjourned at 7:50 p.m.

Respectfully submitted,
Portia Vandegraft
Village Clerk
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