Thursday, March 28, 2024
VILLAGE OF COLFAX, ILLINOIS

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Back To Board Minutes Listing June 1, 2009 | Monday, June 1, 2009
          The regular monthly meeting of the Village Board of Colfax was called to order at 7:00 p.m. on Monday, June 1, 2009 by Mayor Ricardo Onken.

 

          Trustees present were:

                    Donna Poppe                 -          Aye

                    David Rathke                   -          Aye

                    Bruce Green                    -          Aye

                    Carol Stephenson            -          Aye

                    Lonnie Meiner                -          Aye

                    Rick Wagoner                -          Aye

 

          Also present were Village Treasurer Linda Hanson; Village Engineer Ed Duran; Superintendent of Public Works Damon Getty; Police Chief Michael Scott.

 

          Trustee Bruce Green made a motion to dispense with the reading of the minutes and approve as presented.  Trustee Donna Poppe seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

 

          Village Treasurer Linda Hanson gave the Treasurer's Report for May.

                    Beginning Balance May 1, 2009           $ 72,099.55

                    Ending Balance May 31, 2009                      $ 79,658.45

 

                             Increase in May                                  $   7,558.90

 

          Trustee Carol Stephenson made a motion to pay the bills as presented.  Trustee Bruce Green seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

 

          Chairman of the Street and Lights Committee, Trustee Carol Stephenson reported that Village Engineer Ed Duran was here to report on the 4:00 p.m. Sealed Bid Opening for 2009-10 Motor Fuel Tax Projects.

 

 

 

          Village Engineer Ed Duran reported that there was only one Motor Fuel Tax Seal Coat sealed bid for the 4:00 p.m. opening.  The bid was from AMZ Road Repair, Rick Carden, owner from Anchor, Illinois. 

 

          The estimate submitted for Seal Coat was 1500 gallons @ $5.00 per           gallon or $7,500.00.  The Seal Coat bid from AMZ was:

 

                    1500 gallons @ $7.00 per gallon          $10,500.00

                    Village of Colfax will be furnishing the road chips.

                    Seventeen percent (17%) over estimation.

 

          The estimate submitted for Slurry Seal Coat was 1,500 gallons @           $4.50 per gallon or $6,750.00.  The Slurry Seal Coat bid from AMZ was:

 

                    1500 gallons @ $5.00 per gallon          $7,500.00

                    Village of Colfax was be furnishing the road chips.

                    Forty percent (40%) over estimation.

 

          No other bids were received - Ed reported this is a fifty percent (50%) increase because of gas & oil prices.

 

          Trustee Rick Wagoner made a motion to award the 2009-10 Motor Fuel Tax bid to AMZ Road Repair of Anchor Illinois for the Seal Coat and Slurry Seal Coat.  Trustee Donna Poppe seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

 

          Trustee Donna Poppe, Chairman of the Finance and Audit Committee, reported on the Career Link jobs for the summer work program for students.  Hopefully the Village of Colfax will get three students to help out for the summer - one for Nancy's office and two for helping in the Village.  The labor is free to the Village of Colfax - the State pays them $8.50 per hour.

Nancy gave an update on the Career Link people on the starting date.

 

          Donna reported that the Auditor will be here on July 6th and 7th.

 

 

 

          Donna reported that nothing has been paid toward the loan at the Bank due to the Insurance payment and upcoming Backhoe payment and Mug-A-Bug payment.  

 

          Trustee Bruce Green, Chairman of the Police and Liquor Committee, gave the monthly report for May for the Police Department.  Bruce reported that Justin Donovan resigned as of May 4, 2009.  Bruce reported that the Committee advised Mike to see about filling the position.

 

          Mike reported that he had just received notice that the Village did not receive the car grant.  There was $8.3 billion in grant requests.

 

          Chairman of the Water and Sewer Committee, Trustee Lonnie Meiner reported on the new Water Meter Reading System.  This new system is compatible with the present UB Pro Billing System that the Village has.  This will be a mini hand-held computer which automatically reads meters.

 

          Lonnie reported that Nancy had received information on another stimulus package.  This is more for smaller communities - under 50,000 people so that large cities cannot apply for this.  Will be submitting the Sewer Project again and for the new Water Meter Project.  This new application has to be in Springfield by June 5th.

 

          On the agenda under Old Business was the 2009-2010 Budget Appropriation Ordinance.  Lonnie asked Nancy if she had changed anything.  She explained that the City of Pontiac raised their testing rates from $54.00 per month to $70.00 per month and the Garbage Contract amount was lowered.

 

          Trustee Lonnie Meiner made a motion to pass the 2009-10 Budget Appropriation Ordinance.  Trustee Donna Poppe seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

 

          Under New Business Village Attorney Tom Shields asked Village Clerk Nancy Kiper to put on the agenda about Prevailing Wage.  In the absence of  Village Attorney table until next month.

 

 

          There was talk about the empty lot on Main Street.  There was discussion about putting up a fence; what materials to use on this fence; and where to get the materials from. 

 

          Mayor Ric Onken stated he would like to pass the new Building Code at the July, 2009 meeting.  He would like to have a Building Committee meeting to finalize every before it's approved.

 

          Some of the jobs for the summer laborers would be painting the signs uptown; clean garbage out of ditches, pulling weeds.  Ric stated that there were some Mitsubishi Managers in Colfax and they were impressed with how clean the town was and with the buildings.

 

          Trustee Rick Wagoner made a motion to adjourn.  Trustee Bruce Green seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

 

          Meeting adjourned at 7:30 p.m.

 

                                                          Respectfully submitted,

 

                                                          Nancy Kiper

                                                          Village Clerk

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